Employees and access

The Employees section is where you can manage company employee access to corporate purchases. Only employees you add to the list in this tab can use corporate services independently.

• How to add employees
• How freeze employee access
• How to delete employees
• How to restore employees
• How to add departments
• How to delete departments
• Role settings
• Corporate payment method settings
• Set up cost centers for corporate rides

How to add employees

1. In the Employees and access tab, click the +Employee button.

2. Enter the employee's full name and phone number.

3. Set the service classes and monthly spending limit available to the employee to request rides independently.

4. Click the Save button.

How to freeze employee access

1. Open the Employees and access tab.

2. Enter their phone number in the search.

3. Click the number to open the editing window.

4. At the bottom, click  → Freeze access.

How to delete employees

1. Open the Employees and access tab.

2. Enter their phone number in the search.

3. Click the number to open the editing window.

4. At the bottom, click  → Delete.

5. Confirm by clicking the Delete button.

How to restore employees

1. Open the Employees and access tab.

2. In the search bar, enter the phone number and you'll see Employees appear. Click it to open the employee's profile.

3. Hover over the entry and click the Restore button.

How to add departments

1. Open the Employees and access tab.

2. Click +Department.

3. Fill in the fields:

   • Department name.
   • Location. If one department is subordinate to another, enter the name of the main department in the Location field.
   • Limits in Taxi and Delivery.
   • Assign a role (manager or secretary to manage the department).

4. Click the Save button.

How to delete departments

1. Open the Employees and access tab.
2. Select the department.
3. Click  → Edit.
4. Click Delete and confirm.

To delete a department, it can't contain any employees.

Set roles

Available roles

Options	Head company administrator	Department manager	Department secretary
Add and edit departments and groups		only nested	—
Issue and edit access		only nested departments	—
Add and edit employees		in the department and nested	—
Load cost center list		—	—
Request and cancel ride		for the department	for all departments
View trips		departments and nested	departments (only rides requested in the account)

How to assign roles

1. Go to Company profile.
2. Select Roles and click +Assign role.
3. Enter the employee's information.
4. Select the required role and click save.

For a department manager or secretary to log in to their account, they need to log in with the Yandex ID used when creating the role and follow the link to the site.

Set up corporate payment method

To set a corporate payment method in the Yandex Go mobile app:

1. In the top left corner, click the menu.

2. Click Payment method (for iOS) or How would you like to pay? (for Android).

3. Choose the name of your organization.

Your new payment method is now set up.

If the corporate payment method didn't appear:

1. Check the employee in your account by selecting them on the Employees and access tab:

   • They have access to use the services independently
   • Limits and cost centers are selected

2. Check that the employee's phone number from the app and number in the account settings are the same.

3. Recommend that the employee updates the mobile app to the latest version.

4. Ask the employee to add their phone number in the app settings in the Phone number section or delete their number in the app and add it again.

Set cost centers for corporate rides

When editing a group on the Cost center tab:

1. Select how the employee will specify their cost center in the app:

   • Available.
   • From the list (you can add a list of cost centers the employee sees in the app when requesting a ride).
   • From the list or freely (no list).

2. You can make it mandatory for employees to specify a cost center for rides with corporate payment. Just check the box next to Cost Center Required for Rides.

3. You can also set a "Default cost center" that will be used every time if the employee doesn't change it.

4. Add a cost center list if needed.

To enable this function for your employees, make sure they're using the latest version of Yandex Go.